The checklist below will help faculty and staff prepare for research or business-related travel abroad.
1. Before you commit to your travel plans (purchase a ticket, set meetings, etc.)
- Review the university policies on international travel.
- Review the U.S. Department of State destination travel advisory.
- Review/consult Export Control, in addition to information on managing foreign influence.
- Consider your well-being (phsyical and mental health) and make a plan.
- For long-term travel, review/consult with the Office of Treasury Operations.
2. Prior to departure (at least one month before travel)
- Enroll in international insurance (required) and sign up for Teledoc services.
- Review IT security tips: download the university VPN or take a “loaner” computer.
- Insure university computers and special equipment.
- Enroll in the Smart Traveler Enrollment Program (STEP).
- Review general safety tips.
- Review OBFS travel information, particularly for reimbursement.
More Information
STEP Enrollment
The Department of State STEP allows travelers to receive alerts and notices for their destination before and during travel. Everyone is eligible to enroll.
Consult the Office for Treasury Operations
Long-term travel abroad has potential implications for taxes, insurance, and other administrative requirements. Travelers should consult the Office of Treasury Operations for these concerns.
Information Technology Security
While abroad, threats to IT security abound. There are steps that travelers should take before, during, and after travel to protect themselves and their research. Download the university VPN and take a loaner computer.
Consider Well-Being and Make a Self-Care Plan
Travel abroad often presents physically challenging and unique health needs. Travelers should make a plan to maintain their health.
General Safety Tips
Accidents and crime occur everywhere, every day. Staying safe abroad requires exercising good situational awareness and applying strategies to mitigate risk.
Export Control Compliance
Export control laws impact many activities on campus, including research, purchasing equipment and materials, international travel, hiring, and collaborations with colleagues in other countries. Individuals should also review information from the Office of Research Security.