High-Risk Destinations

Categorizing or quantifying risk is difficult, particularly for unique and varied locations around the world. The University seeks to balance its commitment to being a global university with concern for its faculty, staff, and students.

The University applies a thoughtful approach to identifying high-risk destinations, relying on U.S. Department of State Travel Advisory levels. This is codified in policy to better safeguard individuals during University-related travel. This approach, however, is counterbalanced by allowing travelers to request exceptions for travel to any location. Each request is considered on its own merits.

Process

The process for travel to high-risk destinations is explained below. Individuals participating on University-related travel abroad are responsible for determining if their destination is high-risk using the Identifying High-Risk Destinations page, according to the University Policy on International Travel. A high-risk destination can encompass an entire country or a region inside a country. If high-risk, travelers will need to request an exception.

Travelers with questions regarding the rating of a country, region, or city, or about how to request an exception, should contact International Safety and Security.

  1. Students traveling individually will review the Identifying High-Risk Destinations page, identifying any destination country listed in one of the four columns.
  2. Any travel to a country listed in column one (Previous Travel Warnings), column two (Level 3), and/or column three (Level 4) automatically requires review and approval by International Safety and Security. Before requesting approval, travelers must read the U.S. Department of State Travel Advisory for that destination to understand the nature of the risk.
  3. Countries in column four (Countries with High-Risk Regions) require the student to read the Travel Advisory for that country. If the country has a region or city identified as Level 3 or Level 4, AND their travel will take them to that region or city, International Safety and Security must review and approve the travel.
  4. The student requests approval for the exception by completing a Study Tour Reporting Form and submitting it to International Safety and Security at least 60 days before departure. Incomplete or inadequate forms will be returned for more information.
  5. Approval, if granted, will be conditional upon all travelers completing the following actions prior to departure.
    • Register for the University-approved International Insurance, which provides evacuation and repatriation coverage.
    • Register for Smart Traveler Enrollment Program updates through the U.S. Department of State.
    • Complete the High-Risk Destination Waiver (see below).
    • Keep the University 24/7 emergency phone number (+001-217-333-1216) available. Emergency wallet cards can be provided by International Safety and Security or downloaded and printed.
  1. Students who are leading a student group abroad (such as an RSO) will review the Identifying High-Risk Destinations page, identifying any destination country listed in one of the four columns.
  2. Any travel to a country listed in column one (Previous Travel Warnings), column two (Level 3), and/or column three (Level 4) automatically requires review and approval by International Safety and Security. Before requesting approval, all travelers must read the U.S. Department of State Travel Advisory for that destination to understand the nature of the risk.
  3. Countries in column four (Countries with High-Risk Regions) require the student group leader to read the Travel Advisory for that country. If the country has a region or city identified as Level 3 or Level 4, AND their travel will take them to that region or city, International Safety and Security must review and approve the travel.
  4. The student group leader requests approval for the exception by completing a Study Tour Reporting Form and submitting it to International Safety and Security at least 60 days before departure. Incomplete or inadequate forms will be returned for more information.
  5. Approval, if granted, will be conditional upon all travelers completing the following actions prior to departure.
    • Register for the University-approved International Insurance, which provides evacuation and repatriation coverage.
    • Register for Smart Traveler Enrollment Program updates through the U.S. Department of State.
    • Complete the High-Risk Destination Waiver (see below). Group leaders should have all travelers complete, sign, and then collectively return this form via e-mail or hard copy.
    • Keep the University 24/7 emergency phone number (+001-217-333-1216) available. Emergency wallet cards can be provided by International Safety and Security or downloaded and printed.
  1. Program leaders will review the Identifying High-Risk Destinations page, identifying any destination country listed in one of the four columns.
  2. Any travel to a country listed in column one (Previous Travel Warnings), column two (Level 3), and/or column three (Level 4) automatically requires review and approval by International Safety and Security. Before requesting approval, all travelers must read the U.S. Department of State Travel Advisory for that destination to understand the nature of the risk.
  3. Countries in column four (Countries with High-Risk Regions) require the program leader to read the Travel Advisory for that country. If the country has a region or city identified as Level 3 or Level 4, AND their travel will take them to that region or city, International Safety and Security must review and approve the travel.
  4. The program leader requests approval for the exception by completing a Study Tour Reporting Form and submitting it to International Safety and Security at least 60 days before departure. Incomplete or inadequate forms will be returned for more information.
  5. Approval, if granted, will be conditional upon all travelers completing the following actions prior to departure.
    • Register for the University-approved International Insurance, which provides evacuation and repatriation coverage.
    • Register for Smart Traveler Enrollment Program updates through the U.S. Department of State.
    • Complete the High-Risk Destination Waiver (see below). Program leaders should have all travelers complete, sign, and then collectively return this form via e-mail or hard copy.
    • Keep the University 24/7 emergency phone number (+001-217-333-1216) available. Emergency wallet cards can be provided by International Safety and Security or downloaded and printed.
  1. Travelers will review the Identifying High-Risk Destinations page for each destination, identifying destination countries in column two (Level 3), column three (Level 4), or column four (Countries with High-Risk Regions). (For faculty and staff traveling without students, Previous Travel Warnings do not apply.)
  2. If the destination is listed in Level 3 or Level 4, faculty and staff will review the Travel Advisory for that country.
    • If Level 3, the travel requires review by International Safety and Security. Travelers will complete the High-Risk Travel Planning Form and submit at least four weeks before departure. Incomplete or inadequate forms will be returned for more information. We will provide feedback on safety or security concerns that may affect travel. Travelers must complete the High-Risk Destination Travel Requirements listed in paragraph 4. below.
    • If Level 4, the travel requires review and approval by International Safety and Security. Travelers will complete the High-Risk Travel Planning Form and submit at least four weeks before departure. Incomplete or inadequate forms will be returned for more information. Travelers must complete the High-Risk Destination Travel Requirements listed in paragraph 4. below.
  3. Countries in column four require the traveler to read the Department of State Travel Advisory for that country. If the country has a region or city identified as Level 3 or Level 4, AND their travel will take them to that region or city, the same steps apply as above.
    • If traveling to a city or region designated as Level 3, the travel requires review by International Safety and Security. Travelers will complete the High-Risk Travel Planning Form and submit at least four weeks before departure. Incomplete or inadequate forms will be returned for more information. We will provide feedback on safety or security concerns that may affect travel. Travelers must complete the High-Risk Destination Travel Requirements listed in paragraph 4. below.
    • If traveling to a city or region designated as Level 4, the travel requires review and approval by International Safety and Security. Travelers will complete the High-Risk Travel Planning Form and submit at least four weeks before departure. Incomplete or inadequate forms will be returned for more information. Travelers must complete the High-Risk Destination Travel Requirements listed in paragraph 4. below.
  4. Regardless whether a country, region, or city is Level 3 or Level 4, faculty and staff must complete the following actions prior to travel.
    • Register for the University-approved International Insurance, which provides evacuation and repatriation coverage.
    • Register for Smart Traveler Enrollment Program updates through the U.S. Department of State.
    • Complete the High-Risk Destination Waiver (see below). Individual travelers should submit it directly to us using this automated form. For group travel, leaders should have all travelers complete, sign, and then collectively return this form via e-mail or hard copy.
    • Keep the University 24/7 emergency phone number (+001-217-333-1216) available. Emergency wallet cards can be provided by International Safety and Security or downloaded and printed.

High-Risk Travel Waiver

Individual

For individual travel, the High-Risk Destination Waiver can be completed and submitted electronically.

Risk & Release Form (Individual)

Group

The Program Leader should download copies of the Risk & Release Form below for each participant. Each participant should read, sign, and return the form to the Program Leader. Once all members of the group have completed the form, the Program Leader should submit them directly to International Safety and Security via e-mail or in person at 507 E. Green St., Champaign, IL 61820.

Risk & Release Form (Group)