Register

Registering for International Insurance for University-related travel varies by program type and status with the University.

The four most common scenarios are listed below (students, RSOs, faculty and staff leading programs, and faculty and staff on other travel). Travelers who do not fit within one of these categories or have questions regarding registering, should contact us for more information and options.

The insurance application cannot be saved. Registrants should have all information in advance. Please refer to the list below for the information you will be asked to supply when enrolling.

  • Arrival and Departure Date(s)
  • Location(s) of Travel
  • Date of Birth
  • Gender
  • UIN
  • Passport Number and Expiration Date
  • Upload a Scanned Copy of Your Passport
  • Upload a Scanned Copy of the EU GDPR Acknowledgement and Consent Form
  • CFOAP (Faculty/Staff/Students if the Department or Unit will pay)
  • In-Country Address and Phone Number
  • Emergency Contact Name, Address, Phone Number, and Relationship to Registrant

EU GDPR Acknowledgement & Consent

If you are traveling to a country in the European Union (EU) or the European Economic Area (EEA), you must download and sign the EU GDPR Acknowledgement and Consent Form (PDF).

  • European Union Countries: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom.
  • European Economic Area Countries: EU countries (above) plus Iceland, Liechtenstein, Norway and Switzerland.

Students

Students Participating in Pre-Approved Education Abroad Programs

Most students participating in pre-approved semester-length, year-long, or faculty-led education abroad programs will be automatically enrolled in International Insurance. If you are unsure that you will be automatically enrolled in the International Insurance, please check with the Education Abroad Office organizing your program. The University strongly urges students to purchase international Leisure Travel Insurance for any personal travel before or after the dates of your program. A complete copy of the explanation of benefits, Insurance ID card, and claims form will be included in your Insurance Welcome Package from the International Insurance provider, Arthur J. Gallagher (announcement@gallagherstudent.com).

Students on University-Related Travel

All undergraduate and graduate students participating in University-related travel must enroll in International Insurance. The University strongly urges students to purchase additional international Leisure Travel Insurance for any personal travel done before or after the dates of your university associated activity abroad. A complete copy of the benefits, global assistance ID card, and claims form will be included in your Insurance Welcome Package from Arthur J. Gallagher (announcement@gallagherstudent.com).

Student Insurance Enrollment

Registered Student Organizations

Registered Student Organizations (RSOs) are required to report international travel to International Safety and Security. RSOs should fill out the RSO International Travel Reporting Form so that our staff may enroll them in the International Insurance.

Faculty & Staff

Faculty & Staff Engaging in University-Related Travel

Faculty and staff traveling abroad for other University-associated reasons—such as research or conferences—are strongly encouraged to enroll in International Insurance. Likewise, the University urges faculty and staff to purchase additional international Leisure Travel Insurance for any personal travel before or after the dates of the University-associated activity abroad. A complete copy of the benefits, global assistance ID card, and claims form will be included in your Insurance Welcome Package from Arthur J. Gallagher (announcement@gallagerstudent.com).

Program Leaders

Faculty and staff program leaders are not automatically enrolled in International Insurance. Please follow the steps for faculty and staff under University-Related Travel to register for International Insurance.

Faculty & Staff Insurance Enrollment

Enroll by Proxy

To enroll in the International Insurance, follow the appropriate link above and fill in the enrollment form. After applying for International Insurance, you will receive an e-mail within 5-7 business days.

Questions?

Contact contact us.