Program Review

Faculty and staff interested in leading a study abroad program must work with their college study abroad office. Additionally, all student travel to high risk destinations requires a mandatory review from International Safety and Security.

Program Approval

For study abroad, short-term (faculty-led) programs approval resides at the college level. Faculty or staff interested in designing and leading a program must work with their college study abroad office. For those colleges or schools without a study abroad office, interested faculty or staff should work with Illinois Abroad and Global Exchange (IAGE), who will coordinate with relevant academic unit administrators for sign-off/approvals.

Submitting a Proposal

Faculty and/or staff are encouraged to begin the planning process up to a year in advance of the program start date. Review the table below to find resources and next steps for submitting a proposal to your college's study abroad office.

College Timeline Next Steps
College of ACES Planning should begin 12 months in advance of program dates. Submit a Proposal
College of Education Contact Education International Programs for next steps. Contact Education
College of FAA Contact FAA International Programs for next steps. Contact FAA
College of LAS Proposals must be submitted 9-12 months in advance. Submit a Proposal
College of Media Contact Media Study Abroad for next steps. Contact Media Study Abroad
Gies College of Business Proposals should be submitted by May 1 for the next academic year. Contact Gies Global Programs
Grainger College of Engineering Proposals must be submitted 8-12 months in advance. Submit a Proposal
All Other Colleges Contact Illinois Abroad and Global Exchange for next steps. Contact IAGE

Mandatory Review for High Risk Travel

The University Policy on International Travel requires a review and consultation for all student travel to high-risk destinations, identified as U.S. Department of State Travel Advisory Level 3 (Reconsider Travel) or Level 4 (Do Not Travel). International Safety and Security will work with college study abroad offices and IAGE to conduct reviews of short-term programs. Non-study abroad travel information must be recorded on the Study Tour Reporting Form and submitted to International Safety and Security at least two months in advance.

Review & Consultation for Non-Study Abroad Travel

For non-study abroad travel outside of high-risk destinations, the university highly encourages leaders (faculty, staff, and/or students) or other administrators to submit program plans for review and consultation. The preferred format is the Study Tour Reporting Form as it contains all the necessary information; however, a basic review can be conducted based on a program itinerary.

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